When to Use This Message
Send a Scope Change Request when:
- A client is asking for something meaningfully different from what was originally agreed.
- New requirements have emerged that affect timeline, cost, or deliverables.
- You want to formally document a scope change rather than letting it happen informally.
- You need client sign-off before adjusting the project plan.
Message Writing Tips
- Describe the Original Scope Briefly: Remind the client what was initially agreed, so the change is clearly framed as an addition or shift, not a misunderstanding.
- Detail the Requested Change: Be specific about what's different — new features, formats, timelines — so both sides have the same understanding.
- State the Impact on Cost and Timeline: Clearly explain how the change affects price and delivery date, since scope changes rarely come free.
- Ask for Explicit Confirmation: Request a clear yes before proceeding, ideally in writing, so the new terms are documented.
Frequently Asked Questions
What's the difference between scope creep and a scope change?
Scope creep happens informally and unnoticed; a scope change is explicitly discussed, documented, and usually comes with adjusted cost or timeline.
Do I need a new contract for every scope change?
Not always — a written confirmation email referencing the change and new terms is often sufficient for smaller adjustments.
What if the client expects the change for free?
Point back to the original agreement and explain that work beyond it requires updated terms — this is a normal part of freelance projects.