When to Use This Message
Send a Job Rejection (Post-Interview) when:
- A candidate interviewed but wasn't selected for the role.
- You want to communicate the decision respectfully and promptly.
- You'd like to leave a positive impression even though the answer is no.
- You want to close out the process clearly so the candidate isn't left waiting.
Message Writing Tips
- Be Clear and Prompt: Don't leave candidates wondering — state the decision clearly once it's been made.
- Thank Them for Their Time: Acknowledge the effort they put into interviewing, which shows respect for their time.
- Keep the Reason General: A brief, general reason (other candidates were a closer fit) is appropriate without going into detailed comparison.
- Leave the Door Open If Genuine: If they could be a fit for future roles, mention this — but only if you mean it.
Frequently Asked Questions
How soon after the final decision should I notify a rejected candidate?
As soon as possible — prompt notification, even if it's not the news they wanted, is generally appreciated and reflects well on the company.
Should I give detailed feedback on why they weren't selected?
General feedback is usually sufficient and safer — overly detailed comparisons to other candidates can create complications.
Is it okay to invite them to apply again in the future?
Yes, if you genuinely think they could be a fit for a different role later — this leaves a positive impression even with a rejection.