When to Use This Message
Send an Interview Invitation when:
- A candidate has passed initial screening and you want to schedule an interview.
- You need to share logistics — format, time, location or video link.
- You want to set a professional tone that reflects well on the company.
- You're proposing specific time slots to make scheduling efficient.
Message Writing Tips
- State the Interview Format Clearly: Specify whether it's in person, by phone, or by video, and how long it will take.
- Suggest Specific Time Options: Offering 2–3 slots speeds up scheduling compared to an open-ended request.
- Mention Who They'll Be Speaking With: Naming the interviewer(s) and their role helps the candidate prepare appropriately.
- Outline Any Preparation Needed: If they should bring something or prepare a task, state this clearly in advance.
Frequently Asked Questions
How much notice should candidates get for an interview?
A few days to a week is typical, giving them enough time to prepare and arrange their schedule.
Should I mention the interview format and duration upfront?
Yes — knowing whether it's a quick screening call or a longer panel interview helps the candidate prepare appropriately.
What if the candidate needs to reschedule?
Respond flexibly and offer alternative times — a single reasonable reschedule request rarely reflects poorly on a candidate.