When to Use This Message
Send a Request Approval message when:
- You need a manager or stakeholder to sign off before you proceed with a task, purchase, or plan.
- A decision has potential cost, risk, or visibility that requires explicit go-ahead.
- You want a documented approval in case the decision is questioned later.
- You're presenting options and need someone to choose before work continues.
Message Writing Tips
- State Exactly What You're Asking Approval For: Be specific — a budget amount, a plan, a vendor — so there's no ambiguity about what 'yes' means.
- Provide Enough Context to Decide: Include the key facts (cost, timeline, risk) the approver needs, without overwhelming them with unnecessary detail.
- Note the Deadline for a Decision: If timing matters, say when you need a response by and what happens if approval is delayed.
- Make It Easy to Say Yes: A clear recommendation alongside the request often gets a faster response than an open-ended question.
Frequently Asked Questions
What if I need approval urgently?
State the deadline clearly and explain briefly what's at risk if the decision is delayed — this helps the approver prioritize it appropriately.
Should I propose a recommendation or just present the facts?
Including your recommendation usually speeds up the decision, while still giving the approver the information to decide otherwise if they disagree.
What if I don't hear back in time?
Send a follow-up referencing the deadline, and clarify what you'll assume or do by default if no response arrives.