When to Use This Message
Send a Written Confirmation when:
- You reached a verbal agreement and want to document it in writing.
- You want both parties to have a clear, shared record of what was agreed.
- A conversation covered important details you don't want left to memory.
- You'd like written proof of an agreement in case it's questioned later.
Message Writing Tips
- Summarize the Agreement Clearly: Restate exactly what was discussed and agreed, in plain, specific terms.
- Reference When and How It Was Discussed: Mention the date or context of the original conversation for clarity.
- Invite Correction If Needed: Ask the other party to confirm or correct anything you've summarized inaccurately.
- Keep a Copy for Your Records: Written confirmations are most useful when both parties retain a copy for future reference.
Frequently Asked Questions
Is a written confirmation legally binding?
It can serve as evidence of an agreement, though its legal weight depends on the context — for significant matters, consider a formal contract instead.
What if the other party disagrees with my summary?
That's exactly why this message is useful — it surfaces any miscommunication early, while it's still easy to clarify.
Should I send this immediately after the conversation?
Yes, ideally — sending it promptly while details are fresh reduces the chance of memory discrepancies later.